School Board Minutes - June 6, 2005
Present: Jeff Thompson – Chair, Theresa Rendleman, Lynn Kerkemeyer, Tim Kusmierczak, Brad Sparkman, John Ross, Jim Grover, Julie Keil, Dale Kobayashi, Kit Morrissey, Sheri Hodapp
Absent: Jack Holmes, Msgr. Mank, Marsha Maller
Guests: Denise Farnworth, Jennifer Wieseman
Call to Order: Jeff Thompson called the meeting to order.
Opening Prayer: Jeff Thompson
Introduction of New Board Members: All members of the board introduced themselves to new members Tim Kusmierczak and Julie Keil.
Approval of May minutes with changes: Emergency Review – add Action Plan: John Ross will work with Mr. Holmes to develop an emergency plan. Motion made to approve minutes with addition by Jim Grover; seconded by Kit Morrissey; motion carries.
Assignment of Prayer for August: Lynn Kerkemeyer
Correspondence: Letter of resignation from the board received from Debbie Shah dated June 5, 2005.
Policy Review – Subsidy Calculation; was sent to parents for review; no feedback has been received; motion made by Kit Morrissey to approve the Subsidy Calculation without changes and forward to Msgr. Mank for signature; seconded by Brad Sparkman; motion carries. Teacher A ttendance; policy accidentally signed by Msgr. Mank; 2 points need clarification; 0-5 years of service changed to 1-5 years; breakdown sick/personal days; motion made by Kit Morrissey to approve Teacher Attendance policy with above changes and present to Msgr. Mank for new signature; seconded by John Ross; motion carries.
Follow up on Handbook Updates – Kit Morrissey to follow up with Mr. Holmes to discuss the following recommendations from the board: add athletic handbook to student/parent handbook; add Corporal Punishment policy; refer parents to school and dioceses policy manuals in school office; statement that diocese policy manual supercedes school policy manual; all changes made to policies this past year need to be reflected in handbook
Exit Surveys – 4 responses received form last years survey; all gave different reasons for leaving the school; no changes recommended to survey for this year; surveys will be mailed over the summer to families not returning to SJN for the 2005/06 school year.
New Business
New Vice Chair – Dale Kobayashi elected to replace Debbie Shah as Vice Chair.
2005-2006 Meeting Dates – All meetings will be held the first Monday of the month except September meeting will be on Tuesday Sept 6th due to the Labor Day holiday.
Review Role of School Board – We are an advisory board; final decision lies with Canonical Administrator in collaboration with the other member pastors; try to move by consensus. Guiding Principals: change comes slowly; as individuals we have no authority; we represent all SJN parents; we regulate policy but don’t have administrative responsibility for policy.
School Board Survey Responses – Handouts distributed for school board priority suggestions and committee priority suggestions. Each committee should meet over the summer and formulate goals for coming year.
Review 05/06 Committee Assignments – Handout distributed with committee assignments along with copy of committee expectations.
Mission Statement – Copy of mission statement given to all members for review and familiarization.
Committee Reports
Principal – Written report distributed; Building and Grounds to follow-up on placement of playground; recommendation made to have someone from the school become involved with the city planning committee.
Finance – handout given; Marcie being trained by Tom O’Saben; health insurance costs to increase significantly in 2005/2006; looking for new members from St. C and MPH.
Building and Grounds – Parking Lot delayed 2 weeks because contractor running behind schedule and approval not yet received from Bishop.
Development/PR – Rummage sale scheduled for this weekend; working on alumni database; informational meeting with Midland Fundraising over the summer – looks promising for 7th/8th grade fundraisers; brochures sent to diocese for approval; targeting newsletter this fall; discussion on why SCRIP sales are down and what action needs to be taken
Planning – 2004-2005 Annual Planning Committee Report sent to diocese; copy distributed to members.
Grants – Lighting project should happen in few weeks; looking into art grant with SIUE; didn’t get the grant for Mr. Stower’s weather station but looking into other places to submit; looking at future IT needs.
Closing Prayer – Jeff Thompson
Next Meeting – August 1, 2005