School Board Minutes May 1, 2006
Present: Jeff Thompson – Chair, Theresa Rendleman, Lynn Kerkemeyer, Brad Sparkman, Sheri Hodapp, Jack Holmes, Msgr. Mank, Kit Morrissey, John Ross, Dale Kobayashi, Valerie Holdener, Tim Kusmierczak Julie Keil,
Absent: Marsha Maller, Janice Bellm
Call to Order: Jeff Thompson called the meeting to order.
Opening Prayer: Kit Morrissey
Approval of March Minutes: Motion made to approve minutes by John Ross; seconded byVal Holdener; motion carries.
Assignment of Prayer for June: Tim Kusmierczak
Tim Kusmierczak thanked the Board for their support, thoughts, and prayers for his family due to the unexpected death of his brother.
June Meeting Date: Msgr. Mank and Mr Holmes may not be available for the June meeting. Discussion held and decision made to keep scheduled meeting date. This meeting will be used as an organizational meeting for next year. No final decisions will be made during this meeting.
Board Information Sheet: Jeff distributed forms to be filled out by each board member and returned to Jeff by May 19th. These will be used to assign committees and prioritize board activities for the 2006-07 school year.
Committee Reportes
Canonical Administrator – Msgr Mank thanked the board members for assisting him with the principal evaluation by completing the evaluation forms he distributed last month.
Principal – SJN received a letter from the diocese informing us of our “approval rating”, Space Camp trip with the 7th graders went well; 8th grade will be going to Chicago this week; students will have “dress up” day for mass on Wed of the last week of school; Thursday will be a half day and the teachers will have their end of the year lunch in the afternoon; Friday will be the awards ceremony and school picnic; SJN rummage sale will be June 3-4; 2006-06 school calendar will go out with end of the year newsletter.
Teachers – Teachers are requesting more information about how sharing of resources with other catholic schools will be handled in the future. Msgr Mank reported that the diocese is just beginning to look issue because decreased enrollment is something that we are facing diocese wide; they have not made any formal recommendations yet as to how to handle the sharing of resources, but he will share info as he receives it; until that time these cases will be handled by the administration of both schools on a case by case basis and the best decision will be made in an attempt to meet the needs of both schools.
Finance – Handouts given; reviewed YTD report for July thru March; the 2006-07 budget has been approved by Msgr Mank and Mr Holmes can now move forward with contracts.
Building & Grounds – Dale has proposed that individual classrooms or grades adopt an outside area of the school to care for as a community service type project throughout the year; Sherri and the board members thought this was a good idea; Sheri will discuss with teachers and get back to the committee.
Development/PR – Handouts given. Annual fund keeps coming in; looking for market day chair; Papa Johns fundraiser going well; brochures have been distributed in parishes/community and will be ordering 1,000 more.
Grants – Ready to do press release for Camp Ondessonk grant; a government grant that was offered to SJN seemed to be missed somehow because it was not brought through the proper channels; John will look into the situation and address the correct procedures.
Planning – Working on finalizing the year end summary.
New Business
Annual Summary Review – Summary reviewed and discussion held. Recommended changes – add statement about fast direct to principal summary, add summary of community service projects done throughout the year highlighting “Child to Child” campaign, add statement requesting volunteers to join school board committees; 4 questions were submitted by parents – these were discussed, Jeff will summarize the school boards thoughts in the Annual Summary. Summary will be distributed to all families prior to the end of the school year.
Old Business
Election of Officers – Jeff Thompson – Chair, Dale Kobayashi - Vice Chair, Julie Keil – Recording Secretary were elected by a vote (8 - YES, 0 - NO).
Policy Review –Standard Operating Procedure for SJN Finance Committee (#8002) and Standard Operating Procedure SJN Planning Committee (#8003) readings will be delayed until next month.
In closing Jeff thanked those members who will be leaving the school board - Valerie, Lynn, and Janice for their time and effort dedicated to serving SJN.
Topics for next meeting – Jeff requests that all committee chairs submit written reports and agenda items prior to next meeting.
Closing Prayer –Tim Kusmierczak
Next Board Meeting – June 5, 2006