School Board Minutes June 5, 2006

Present: Jeff Thompson – Chair, Brad Sparkman, Msgr. Mank, John Ross, Dale Kobayashi, Tim Kusmierczak, Julie Keil, Joyce Ray, Theresa Rendleman

Absent: Kit Morrissey, Jack Holmes, Valerie Holdner, Marsha Maller, Sheri Hodapp, Janice Belm

Call to Order: Jeff Thompson called the meeting to order.

Opening Prayer: Julie Keil

Approval of May minutes with recommended modifications: Brad Sparkman absent at the May meeting. Approval of May Minutes: Motion made to approve minutes by John Ross; seconded by Dale Kobayashi; motion carries.

Assignment of Prayer for August: Dale Kobayashi

Jeff introduced new board member Joyce Ray from St. Cecilia’s Parish. Joyce has a son Jonathon who will be a third grader this coming year. Welcome Joyce.

Jeff distributed the meeting calendar for the 2006-07 school year.

Review of roles of school board to be reviewed at next mtg.

Committee assignments to be determined after all board members are assigned. Jeff is requesting that all chairs to remain.

Janice Belm, Marsha Maller, Lynn Kerkemeyer and Valerie Holdner will not be returning to the School Board. Peggy Reeves will replace Marsha Maller. Joyce Ray will be replacing Janice Belm. Lynn and Valerie’s replacements are to be determined.

Jeff is asking that the committees meet at least once during the summer.

Committee Reportes

Canonical Administrator – Msgr. Mank. Teacher transition went well. We are fully staffed at this time.

Principal – n/a

Teachers – n/a

Finance – Theresa - Stacey Ratulowski has been hired as part-time bookkeeper in the office. The fiscal school year runs July 1st thru June 30th. Year end summary will be reviewed at the August meeting.

Buildings & Grounds – Dale Kobayashi – Dale wants to set the dates for the fall clean-up. BethAnn Mushill has volunteered to lead the efforts for the front of the school. John Ross asked what the list of items we need. He can check with Home Depot, Lowe’s, and Schnucks to donate items.

Development/PR – Brad Sparkman– Amy Bamper will be the new Chair for Market Day. Papa John’s will run Sept thru May. No numbers yet for last night. Brad picked up 1000 more brochures. Any ideas for locations?? Rummage Sale - ?? Unable to talk to Carol. Italian Fest – investigating. Deadline is July to enter. Actual date is in Sept. Annual fund – made $8K. Should we run during Catholic School's week? The board reviewed different options throughout the year. Ideally develop quarterly newsletter? Jeff suggested that the development group decide “What is the focus of Catholic School week”. Then we can decide how to approach annual fund. 2500 Annual fund sent out. $300 cost in postage. Scrip is going well. All rebated have been paid. Still owe St. Cecilia’s $2K. Someone is needed to balance the SJN box. The boxes are balanced every Sunday. Orders placed on Mondays and received by Thursday. Jan will be meeting with Marcy & Stacey. Potential hotel & airlines will be available in the future. Jeff said they would be willing to go back to the 50/50 rebate. Fee for credit cards – 2.9%. Possibly need to pass on the credit card fees to the family; to be determined at the August meeting. Scrip fiscal year ends April 30th.

Grants – Defibrillator – John Ross - Ideally have prior to the 2006-07 school year. We are able to get Lifepack CR plus AED for $1575 each. (Originally $2495 each). Chesterfield company will match west coast company price. John Ross will recommend this option to Mr. Holmes. John has a list of remaining tasks to be completed prior to installing the unit. Cost to be determined. Mobile Computer Lab – 32 Laptops – SmartCart is being applied for. John will coordinate with Technology Committee on other technology options. Outdoor Science Lab and Walking Area – 9,500 square foot area. EPA has a grant out of Chicago for this area. John is working with Chuck Stowers on this grant. John will write our local politician to be able to solicit funds from Dynergy. Currently the funds are only for the public schools.

Planning – Jeff Thompson– Jeff has completed a draft of the five year plan that will be sent on to Msgr. Mank for review prior to submission to the diocese.

New Business

Joanne will not be returning to SJN for the new school year. Her replacement will ideally have experience in bookkeeping to assist with Quickbooks. Stacey Ratalowski will take over the part-time position of booker in the office.

Jeff reviewed that Board Priorities handed in. PR and enrollment are the critical items. Jeff also reviewed the priorities for the committees.

In summary:

Executive – Succession Planning is critical.

B & G – Dale - Fall and Spring work days to be scheduled.

Development & PR – will be split out this year. Jeff suggested creating a master calendar and committing the dates for the year.

Italian Fest – Considering. Years of services are factored in to location, etc…can not copy existing menus. Tim discussed the idea of having a chicken dish to be sold.

PR – Master calendar for the year. Develop master plan for the year. Key time is during catholic schools week. Develop newsletters to send to parishes.

Grants – Increase members.

Planning – Enrollment.

Finance – Complete conversion to QuickBooks.

Policy – Complete all SOP’s.

All Committee – Complete succession plans for next year.

Jeff reviewed the mission statement. Each member should be able to paraphrase.

Jeff asked that all members turn in their contact information to Julie Keil.

Old Business

None

Topics for next meeting – Jeff requests that all committee chairs submit written reports and agenda items prior to next meeting.

Closing Prayer – Tim Kusmierczak

Next Board Meeting – August 7, 2006